While certainly, your business doesn’t want to spend money you don’t have to or make any technology changes unnecessarily, if you’re still using a file system to store important data, you’re actually putting your company at a disadvantage technologically and financially.
Just like paper filing systems, digital file system storage had its heyday years ago. After all, it moved us from having one lump of data that couldn’t be filtered or sorted through to better organizing that content. But like all technology, this is one that’s on its way out.
Here’s why you should consider a serious upgrade for your data storage.
1. It Requires More Programming Than You’ve Got Time to Do
You’re a firm believer in the old adage, “if it ain’t broke, don’t fix it.” And while your archaic file system hasn’t broken, per se, it is taking you and your programmers a lot longer to perform basic functions than a cloud-based storage solution would. Don’t reinvent the wheel, people.
2. Your Data is Redundant
You’ve got the same document in 15 different files in your old system. That’s taking up valuable storage space, and what happens when one of those 15 files is updated? The other 15 are left alone, causing a potential problem when an employee accesses a document that wasn’t updated.
3. It’s Not Scalable
Your business stored much less data 10 years ago than it does now, and clearly your file system can’t keep up. If you want to be prepared for the Big Data revolution (and you do want to be prepared), you need a data storage solution that can scale with your rapid growth.
4. Faulty Data Sharing Leaves Huge Security Holes
Security’s the name of the game when it comes to data these days, especially sensitive financial or other customer data. With file system storage, it’s not easy to share data, and the systems that are in place for sharing leave much to be desired in the way of security and protection. How comfortable would your clients be, knowing their information is vulnerable?
5. It’s Difficult for Admins to Manage
You just want a simple report, or to add a new file, but it takes you an hour to get it. Why does it have to be so complicated? Having multiple file management programs doesn’t make this any easier.
6. Each Department Has its Own File System
As an admin, having different systems for each department in your company is just frustrating, since all data is owned by the company, and these siloes make for redundant applications and extra work for you.
7. Updates Have to Be Made in Multiple Documents
If you change one document, you’ve got to search to find all versions of it and ensure they’re all updated simultaneously. This takes you away from other work you should be doing.
8. Data Recovery is Clunky
With file storage, data recovery is all or nothing. And you can imagine that recovering all data takes much longer than recovering a single data set.
While you might simply be resistant to change, consider how file system storage is holding your business back. Cloud-based storage, on the other hand, makes it simple to plug and play common features and functions, scale as needed, provide real security for sensitive data, and manage that data more easily.
Overcome the urge to bury your head in the sand. Invest the time and money to set up cloud-based storage that will provide you more flexibility in managing your data, make it easier to access what you need quickly, and cut back on the time you spent managing the whole system.